MINUTES---BISHOP’S COMMITTEE

November 3, 2008

6 p.m.

Present: Corby Craig, David Greene, Gail Moreman, Thomas Sumners, Fielding Reiner, Don Gray, Betsy Stephenson.

Absent: Bob Keith, Tom Peterson, Marie McShane

Also present: Liz Manning, Vicar Tommy Bye.

1.       The meeting was called to order with a prayer shortly and a Scripture reading after 6 PM. 

2.       Minutes: The minutes of the August 22 Bishop’s Committee meeting were approved.

3.       Vicar’s Report (Tommy Bye):

a.       It was announced that Tommy Bye agreed to accept the position of being St. Luke’s Vicar. He had previously been serving in this position on a temporary basis since Les Spear’s resignation last May.

b.      Tommy will appoint a Stewardship Campaign chairperson.    

4.       Treasurer’s Report:

a.       The monthly financial report was presented and discussed.

b.      Betty Stephenson advised that Audit Committee (Betsy, David Manning and Fielding Reiner) had completed the audit and offered to provide copies to those who want it. She said that the audit was easy to do because the records were kept in good order. Betsy suggested that next year we appoint the committee members earlier in the year in order to meet the audit deadline in May.

c.       It was agreed to allow a re-allocation of the premium for the Vicar’s health insurance, paying the premium by the church in lieu of reimbursing the Vicar.

d.      It was suggested that pledge cards be sent out in the mail soon.

e.      It was reported that our Diocesan Apportionment for 2009 will be $7,020, as compared to $6,108 in 2008. The apportionment is based our income. 

f.        It was reported that the collection of $398 was received when Bishop Reed recently visited. The collection was given to the Bishop for his use in sharing with others in need.

5.       Junior Warden’s Report (Don Gray):

a.       Don reported that nothing had been done toward the upgrades in the Vicar’s office waiting for a check from the church. Tommy offered to obtain the checks.

b.      Signage: Liz Manning offered to put together some ideas for a sign in front of the church to share with the Vicar’s Committee.

c.       Workday: It was suggested that we organize a workday soon. One task would be to vacuum underneath the pews.

6.       Bishop Warden’s Report (Liz Manning):

a.        Liz reported that the Annual Meeting will be held on December 7.  She announced a plan whereby the notes of each of the three in-home meetings will be assembled with topics categorized. Once categorized, the notes will be pulled together in a master list for review by the Vicar’s Committee on November 17th. 

b.      Liz announced that the terms of the 3 positions on the Bishop’s Committee will soon terminate. These terms are presently occupied by Don Gray, Corby Craig, and Gail Moreman.

7.       Old Business:

a.       Church Directory: The topic was tabled for the future.

8.       New Business:

a.       It was agreed to allow the use of the Parish Hall for a Christmas Dinner to be held on Christmas Day. Local hispanics will be invited to the dinner.

b.      It was decided not to cancel the current custodial services.

9.       The next meeting of the Bishop’s Committee was scheduled for December 1 at 6 PM.

10.   The meeting was adjourned at 8:00 PM.