Minutes, Bishop’s Committee

                                                                                                                         August 25, 2007

                                                                                                                                12:50 p.m.

Members Present:  Liz Manning, Gail Moreman, Paula Sumners, Tom Peterson, Joe McShane, Pat Burleson, Bob Keith

Members Absent:   Susan Dunham, Betsy Stephenson, Corby Craig

Also Present:  Rev. Les Spear, Rev. John Dunham, Sandi Burleson, Marie McShane, Sue Peterson, Frana Keith, David Manning, Mike Kelley

The meeting was held in the home of Liz and David Manning and followed a three hour Bishop’s Committee Retreat.  The minutes of the meeting of July 22, 2007 were approved with one correction.  The corrected minutes are appended hereto for review by the entire committee.

Vicar’s Report: 

            (1)  he and Gail Moreman made a pastoral visit and the person visited has attended a mid-week communion service and he believes she will come back

            (2)  he and Don Gray made a pastoral visit;

            (3)  we need an usher/greeter at each service; Joe McShane agreed to prepare a list

            (4)  attendance at mid-week communion services range from none to nine;

            (5)  the next Diocesan Cursillo will be held at Mustang Island early in October;

            (6)  two services will be held on each Sunday beginning September 9; following robust discussion this schedule was adopted:

                        8:00 a.m.        Rite One Service with homily, communion and at least a lay reader if not acolyte assisting; there will be no music scheduled

                        8:45 a.m.        Coffee

                        9:00 a.m.        Adult Sunday School

                        9:45                Coffee hour

                        10:00              Children arrive at parish hall for Sunday School assembly

                        10:15              Children’s Sunday School and traditional Rite Two Service

                        11:15              Coffee hour

                  Frana Keith will make the necessary changes in newspaper publicity regarding our start times; Paula Sumners will prepare a sign announcing the times

                  A review of the efficacy of this schedule will be made at the first meeting of the committee in February, 2008.  The need of a new lay reader list was noted.

            (7)  The necessity for all having contact with children to undergo an educational seminar was noted and this will be scheduled;

            (8)  The Vicar reported he has been busy and all is well.

Warden’s Report:

            Lay reader training will be held, along with Acolytes; a new lay reader list will be established; those who miss their turn will be dropped from the list of lay readers;

            Future meetings of the Bishop’s Committee will be held at 6:00 p.m., the 2^nd Monday of each month; “Brown Bag”.

Stations of the Cross:

            Joe McShane reviewed the prior discussions regarding this.  The motion was made to approve installation; free of the issue of cost.  Joe reported that exogenous donations had been received of $1,000 for construction/installation and that the project will be completed at no line item expense to the church,

(Bob Keith, Frana Keith and Rev. John Dunham left the meeting at this juncture (2:10 p.m.) the remainder of the minutes are reported by Liz Manning.)

Financial Report: 

            The committee reviewed the financial report and approved it as submitted. They noted that approximately $6,200 was the pledge intake per month, which will not meet our total pledged amount ($8,000/month). David recommended a year to date comparable statement for the meeting in September.

Junior Warden’s Report:

            Mike Kelley reported that he made an assessment of the maintenance needs on the exterior of the buildings and Sunday school house. Mike said he would get professional bids on painting the buttresses and door. The trim work, installation of doors, and additional walkway could be handled by Mike and other members.

Other reports:

            The Bishop's Warden announced the next Christie series will be October 23 at 6:00 p.m. with a discussion of the medical facility proposed to be developed near the confluence of Highway’s 71 and 281 in Burnet County. Potluck suppers or Foyer groups (four couples per small group) were discussed and the committee suggested starting those after Christmas.

            Thomas Sumners gave more information on the website.  David, Corby, Thomas and Gail were thanked for the work on getting information and the new design to the webmaster.

New Business:

            The Altar Guild requested money for additional items. They will meet with Les and bring a list of specific items and prices to the next meeting for consideration: frontals, intinction cup, tabernacle, and chasuble were mentioned.

The meeting was adjourned at 2:45.

Bob Keith, Clerk