MINUTES---BISHOP’S COMMITTEE

June 16, 2008

6 p.m.

Present: Gail Moreman, David Greene, Thomas Sumners, Fielding Reiner, Tom Peterson, Marie McShane, Don Gray, Betsy Stephenson, Tom Peterson, Bob Keith and Corby Craig.

Absent: None

Also present: Liz Manning, Frana Keith, Tommy Bye, Joe McShane,

1.       The meeting was called to order with a prayer shortly after 6 PM. 

2.       Minutes: The minutes of February 21, March 27, April 17, April 24, and May 19 were approved with corrections (corrected minutes are incorporated herein)

3.       Treasurer’s Report: The report was presented by Bob Keith and unanimously accepted. Discussion about the report resulted in a budget change and payment authorization for the Seminary of the SW (account number 51111, changed from a budgeted amount of $1,780 to $900, with $900 payment approved). Account number 51120 (Local Expense-Other) was renumbered as 51130 and the annual budget figure was changed from $9,000 to $4,000 with unanimous approval.  Further, Bob Keith was approved to be added to the signature cards on file at Cattlemen’s Bank and at Johnson City National Bank. 

4.       Outreach Committee Report: It was reported that the Outreach Committee has not met but will meet soon. That committee consists of Rita Reiner, Betsy Stephenson and Thomas Sumners.

5.       Audit Committee Report: It was reported that the Audit Committee needs to meet in July or August with an audit due in September. The Audit Committee consists of David Manning, Betsy Stephenson, and Sandi Burleson.

6.       Junior Warden’s Report:  Don Gray reported on the successful work day held Saturday May 24th, the addition of a phone line to the Vicar’s office (old rock building), and volunteer work donated to stop the Parish Hall AC unit from leaking water on the floor in the store room. Don also reported on the Eagle Scout project being conducted by his son Matthew which involves constructing a portion of the crushed granite path connecting the Stations of the Cross, including retaining walls. A written report outlining the project is to be presented to Liz Manning soon to share with the Bishop’s Committee and the project is expected to be completed in August. 

7.       Bishop’s Warden Report: Liz asked for input on the subject of continuing to hold two services each Sunday. It was decided to continue with holding two services each Sunday.

8.       Vicar’s Report: Tommy Bye suggested a Bishop’s Committee (BC) retreat be held soon and also updated the BC on several items. The update included his plans to offer instruction on 6/22 to better educate children about communion, plans to educate adults about the Episcopal Church during Adult Sunday School beginning July 13, his visits to the homebound,  and his plans to meet with each member of the church in their homes.  He also raised the question of whether we want to organize ourselves for mission and ministry and asked if we wanted to grow or regress and of our plans for reaching out beyond the walls of the church.  Discussion on these topics led the BC to set the dates of September 5 and 6 aside for a BC retreat to plan for the future.

9.       Vacation Bible School was discussed. It was agreed to suspend plans to hold VBS this summer but to consider the idea of replacing it with something else of interest to children. One idea included offering a “one day” event. 

10.   There was discussion of the cleaning services that the Church receives. It was decided to provide the cleaning service with a checklist of items to be done each week and as needed. Liz Manning agreed to prepare the checklist and will report back on this.

11.   The next Meeting of the Bishop’s Committee was scheduled for July 28 at 6 PM.

12.   The meeting was adjourned at 8:15 PM.

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