MINUTES---BISHOP’S COMMITTEE

March 15, 2010

6 p.m.

                                                     
Present: Don Gray, Jorn Budde, Sandy Hodges, Fielding Reiner, Jim Furber, David Greene, Christie Shroeter.

Absent: Marie McShane

Also present: Vicar Tommy Bye

1.                The meeting was called to order at 5 PM with a prayer and a devotional based on the Gospel of Mark, Chapter 7.  

2.                Minutes: The minutes of the February 22, 2010 meeting were approved with no changes.  

3.                Treasurer’s Report: The financial report prepared by Betsy Stephenson but several members did not receive the report via email.

4.                Senior Warden’s Report: Sandy reported that the diocese will be providing us with 50 copies of a “Core value” handout that was presented at the recent Council. Sunday School is catching on with 11 children attending recently. An Easter Egg hunt is being planned. Missionary group is very active in helping Piedras Negras and Haiti. Holy Week services will be posted on the church website. Christie is trying to get an article in local papers about the Stations of the Cross. Defibulator grant application is close to being completed. Thomas Sumners has sent a letter to non-profits to collect data to be used to better decide which non-profits should be the beneficiary of our donations. Thomas Sumners, Betsy Stephenson and Sandy recently met to discuss the columbarium plans.

5.                Junior Warden’s Report: David offered thanks to pat Burleson and Ralph Bishop for the repair work they did on the Stations of the Cross. They also removed an old pressure tank. David Manning has been quite helpful with the application of herbicide to control weeds.

  6.                Expansion of Swope Hall: Frana had earlier notified the BC committee that the two architects had no interest in providing a quote for their services in preparing blueprints. Jorn and Jim presented a floor plan that was submitted as the final floor plan that is to be put forward for review and comment. This floor plan would call for Swope Hall to be 4,005 square (heated and cooled) plus close to 500 square feet of covered porch. The BC committee walked outside to view stakes that Jim and Jorn had placed in the ground to show the outline of the floor plan. Once the floor plan is approved, Jorn suggests that a committee provide their input as to the desired features of the interior of the structure, which could take up to a month to develop. Christie made a motion to accept the floor plan as presented, second by David. Unanimous approval. A motion was made by Jim Furber to have draftsman Rob Haley (Marble Falls) draw the final blueprints and building specifications at a cost not to exceed $7,000. Christie offered a second. Unanimous approval. Sandy made a motion for Jorn and Jim to serve as the Project Co-Managers for the entire design and construction process with a committee to assist them in this role. Fielding offered a second. Unanimous approval. Jorn and Jim plan to utilize a committee of three people to develop the interior plans. Sandy suggested that we organize the capital fund raising campaign at this time so that the campaign can be launched soon after the cost of the addition has been determined though the bidding process. She suggested that we give thought to who might be a good person to head the campaign.

7.                Site Plan: Jorn and Jim will meet with Rob Haley to find out what it would cost to have him draw a site plan based on the site plan that was developed.

8.                Church Ministries: Sandy reminded us of the eight new “Church Ministries” and that each of the BC members is to serve as Chairs or Liaisons.  The church ministries include the following: Evangelism (Christie), Fellowship (Marie), Facilities (Frana), outreach/Mission (David), Youth (Don), Communications (Jim), Finance (Jorn)

9.                Old Business: Don reported that the new church sign is to arrive soon and the plan is to have it installed prior to Easter. 

The meeting closed at 7:40 PM with the Lord’s Prayer.